Customize The Ensemble For Your Event
Below is some info on the various ways in which you can customize the group to meet the needs of your event. Have fun checking out the different ways in which you can involve us in your special day! Jazz it up or jazz it down! Rest assured however, that if you do not want to do an in depth customization of the ensemble, we can simply take care of it for you and suggest a configuration that we know from experience should work for your event.
Click on a topic below for more info (drop down text).
The band is available for events any day of the year and any time of day in the am or pm.
Yes, we certainly do travel outside of our local area, so if you are from out of town feel free to say hi!
Number of Musicians
Your choice! Our two standard formations are the Trio (3 musicians) and the Quartet (4 musicians). However, you can book 1 musician (solo musician) or any other number of musicians.
Different types of “Split Bookings” are also possible. For example, a 5 hour booking could be divided up as: Duo for 2 Hours and Trio for 3 Hours (the 3rd musician arriving later to join the other 2). This is less expensive then having the Trio for the entire 5 hours. In this way, the “Split Booking” is a great way to make the group fit into a specific budget for a longer booking, or to simply vary and/or build the musical texture of the group over the course of the evening to suit the flow of your event.
Musical Instruments You Can Choose From
Outdoor events are great! The group is more then happy to perform outdoors, but needs to be set up under some form of shelter that can completely protect our equipment from rain (water proof), provide some protection from the sun and direct sun heat, and if possible provide some level of protection from wind. If you do not have a shelter, we can provide one, set it up and pack it up for you for an additional fee. The ensemble will need to be set up under a shelter regardless of the forecast and current conditions since the purpose is to prevent damage to our expensive equipment and to avoid possible electrical shock hazards (in the case of rain). Our equipment cannot be moved to a shelter quickly enough to prevent these problems if the weather changes suddenly. In many cases we can simply perform in an event tent that is already provided on site as part of the event so that we will be near to the event and guests (in general, our group does not take up a great deal of space). The specific shelter that we provide allows for very good visibility of the ensemble so that we are connected with the event and guests while our equipment is protected at the same time. In the case that the current weather conditions are good, we can further increase the visibility of the ensemble by keeping the front and back walls lifted up as well (the front, back and side walls are all mostly see-through screen material and allow much visibility of the ensemble even when they are down). For more info on the shelter we provide or to find out if a shelter would be required for your outdoor event feel free to email us and we’ll let you know!
Length of Booking
You choose! We can be booked for a wide range of time frames. You can book the ensemble for a 30 minute cocktail event or you can book the ensemble for 8 or more hours for an event or reception!
The Music Schedule
The group can provide music for the entire duration of your event (minus short breaks as necessary depending on the length of the booking) or can provide music for just a part of it. For example, we can perform for the cocktail hour and the dinner, or just perform for the cocktail hour. The timing of the bands sets and breaks can all be customized to suit the flow of your event. The group can pause their performance at a moment’s notice at any time to accommodate any other aspects of your event (such as speeches and prize draws etc.. as well as impromtu activities). As the event goes along, the group can adapt their set/break schedule as needed in order to accommodate.
The band can match most types of dress codes whether it be semi formal, formal, casual or more specific themes. Specific colours can often be incorporated as well.
Simultaneous Set-Ups in Multiple Rooms/Locations and/or Multiple Ensembles Performing Simultaneously in Different Rooms/Locations
If you need the group to provide music in 2 separate rooms or 2 separate locations during your event, but the nature of the event is such that moving our equipment during the event is not feasible, we can have 2 set-ups (possibly more) ready to go in separate rooms or locations at the same time (for example, we can provide music in the hall way for your wedding cocktail hour and then provide music inside the event hall for the dinner). We can also have multiple ensembles performing in separate rooms/locations at the same time if necessary (for example having a solo jazz guitarist provide music in an outside courtyard and a Trio of Piano/Bass/Drums provide music inside the dining hall). All we require is access to the areas at an appropriate and suitable time to do our set-ups in advance of the event (normally on the day of, but can be done on a previous day if necessary) and the time necessary to travel between the areas during the event in order to make the timing work as necessary. If you think this type of customization might benefit your event, or you think your event might require it, feel free to send us an email and we’ll help you figure it out!
Set Up and Pack Up
Four of the most important times that the group needs to make sure they are aware of are:
1) the time they must have all of their equipment set up by
2) the time they must begin their first set
3) the time their booking is over
4) the time they can begin to pack up their equipment
The most common scenario is that the group simply needs to be set up in time to begin their first set and can begin packing up as soon as they are done their last set. An example would be if the group must be set up by 6pm, begin the music at 6pm, stop at 9pm and are permitted to begin packing up their equipment at 9pm.
However, there are some situations in which you might want the musicians to be done setting up their equipment earlier than the time that they are to begin the music. There are also some situations in which you might want the musicians to delay packing up when they are done. These scenarios are nothing to worry about! We are very experienced. If you are unsure of whether or not the ensemble’s set up and/or pack up times need to be customized to suit your event, just let us know what concerns you may have and we can tell you whether or not our set up and/or pack up should be customized and by how much. We’ll take care of it!
For example, if you want the group to start performing at 6pm and you have a speech going on in the same room at 5:30pm, you may want the group to be done setting up by 5:30pm if you feel that the group’s set-up would disrupt the speech.
Likewise, there are situations in which you might want the musicians to delay packing up their equipment upon completion of the booking. An example of this type of scenario would be if the group is done at 9pm and you have a 30 minute slideshow presentation beginning at 9pm on a projector screen directly behind where the group is set up. In this case, even though the ensemble is done at 9pm, you may want the musicians to wait until 9:30pm to begin packing up if you feel that it might disrupt the slideshow.
We charge only from “the time we must have our equipment set up by” to “the time we can begin to pack up at” both of which are chosen by you based on your personal preferences when you plan your booking with us (we call this time frame the “booking period”). The actual time we spend setting up and packing up (before and after the booking period) is free.
Whatever you need just let us know and we will do our best to make it happen!
Optional Full Sound System and Lights and Professional Sound Technician
The music the group normally performs only requires basic minimal instrument amplifiers. However, if the size of the room, the type of event or the type of music requires it, we can also provide (at your request) a full professional sound system with lights and a professional sound technician to run it for the event (load in, set up, and load out included). In these cases we can also provide a microphone for speeches if they will be made at the event as well as recorded music to be played during our short breaks. This option provides you with more of a “one stop shop” so that you do not have to contract multiple vendors separately. Let us take care of it for you!
For the musicians, our fees are per musician/per hour. We charge only from “the time we must have our equipment set up by” to “the time we can begin to pack up at” both of which are chosen by you based on your personal preferences when you plan your booking with us (we call this time frame the “booking period”). The actual time we spend setting up and packing up (before and after the booking period) is free. For a free price quote please go to “Request a Free Quote” in the menu on the right side of the page.
Below are some ways in which we can add something to your event or special day. Click on a type of event below to learn about some of the commons ways in which the ensemble can be incorporated into various types of events (drop down text).
The ensemble is often invited to entertain guests during the cocktail hour between the ceremony and the reception. This is commonly the time when the couple and the wedding party are having photos taken after the ceremony and/or are travelling from the ceremony location to the reception location, where often times many of the guests are already socializing. In addition to the cocktail hour, the group can also provide music for the dinner (and even the ceremony in some cases, depending on what kind of music you are looking for). The ensemble can also provide music after the dinner right up until the end of the night. However, after dinner, we can simply make way for the party/dance band!
Wine and cheese business events go great with subtle live jazz. The band can help to create a classy atmosphere that will provide your industry colleagues with an enjoyable evening of chit chat and casual networking.
If you are giving your employees half the day off for an office party, a bit of live jazz will make sure your hard-working employees know that this is no ordinary weekday afternoon!
House Party/Backyard Party
A live jazz band playing subtle ballads and smooth bossa novas in your living room can set the mood for an intimate gathering of friends and family. It works for a sunny afternoon party in the back yard too!
Planning a surprise birthday party? Maybe we can help!
Throwing a holiday party for your department? The ensemble can serenade your guests with great jazz throughout the dinner and celebrations.
New Years Eve
The ensemble can help you throw the party of the year. A classy New Year’s Eve event. Let us serenade your guests.
Jazz up your hotel’s lobby with a professional jazz ensemble!
Provide a special touch for your restaurant guests with the spot of ambiance that some subtle live jazz can provide.
Other Types of Events
We can provide music for just about any type of event. Just let us know what you need!