Below is some info on the various ways in which you can customize the group to meet the needs of your event. Have fun checking out the different ways in which you can involve us in your special day! Jazz it up or jazz it down! Looking for a jazz quartet in Ottawa? We got it! Trio? Quintet? Vocals? No vocals? 10 piece band? All covered- we are not just a jazz quartet in Ottawa.
Rest assured however, that if you do not want to do an in depth customization of the ensemble, we can simply take care of it for you and suggest a configuration that we know from experience should work for your event.
Click on a topic below for more info (drop down text).
Different types of “Split Bookings” are also possible. An example would be a 5 hour booking divided up as: Duo for 2 Hours and Trio for 3 Hours (the 3rd musician arriving later to join the other 2). This is less expensive then having the Trio for the entire 5 hours. In this way, the “Split Booking” is a great way to make the group fit into a specific budget for a longer booking, or to simply vary and/or build the musical texture of the group over the course of the evening to suit the flow of your event. Whether you need a jazz quartet in Ottawa, or a Trio or a more intricate booking involving more then one group- we’ve got you covered!
In some cases, certain musicians that are booked to play an instrument can also provide vocals.
Looking for another instrument? Just let us know and we’ll see what we can do!
Please note that although we guarantee your specific musical instrument selections, we normally cannot guarantee any specific musician for your event. If this is necessary for your event please let us know and we can try to accommodate this requirement in some situations (i.e. if you need a list of names ahead of time for event access reasons).
Four of the most important times that the band needs to make sure they are aware of are:
1) the time we must have all of their equipment set up by
2) the time we must begin their first set
3) the time the booking is over
4) the time we can begin to pack up their equipment
The most common scenario is that the band simply needs to be set up in time to begin their first set and can begin packing up as soon as they are done their last set. An example would be if the group must be set up by 6pm, begin the music at 6pm, stop at 9pm and are permitted to begin packing up their equipment at 9pm.
However, there are some situations in which you might want the musicians to be done setting up their equipment earlier than the time that they are to begin the music. There are also some situations in which you might want the musicians to delay packing up when they are done. These scenarios are nothing to worry about! We are very experienced. If you are unsure of whether or not the ensemble’s set up and/or pack up times need to be customized to suit your event, just let us know what concerns you may have and we can tell you whether or not our set up and/or pack up should be customized and by how much. We’ll take care of it!
For example, if you want the band to start performing at 6pm and you have a speech going on in the same room at 5:30pm, you may want the band to be done setting up by 5:30pm if you feel that the group’s set-up would disrupt the speech.
Likewise, there are situations in which you might want the musicians to delay packing up their equipment upon completion of the booking. An example of this type of scenario would be if the band is done at 9pm and you have a 30 minute slideshow presentation beginning at 9pm on a projector screen directly behind where the band is set up. In this case, even though the ensemble is done at 9pm, you may want the musicians to wait until 9:30pm to begin packing up if you feel that it might disrupt the slideshow.
We charge only from “the time we must have our equipment set up by” to “the time we can begin to pack up at” both of which are chosen by you based on your personal preferences when you plan your booking with us (we call this time frame the “booking period”). The actual time we spend setting up and packing up (before and after the booking period) is free.
Whatever you need just let us know and we will do our best to make it happen!
————————————Recorded Music During the Bands Breaks or for Special Parts of an Event and Special Song Requests
In cases where we are not providing a full sound system and sound technician, we can in some cases still provide recorded music during our breaks on a small system suitable to fill small to medium size rooms with background music (for a small additional fee). The music would be a mix of music suitable for background music but typically nothing specific. That being said, depending on your preferences, it can also be nice to have actual short breaks in the music at an event (especially for parts of an event when there is social mingling, such as cocktail hour or dinner). So it is not necessarily a bad thing if you don’t have recorded music for the bands breaks.
All of this can be helpful if you don’t have DJ or master of ceremonies (and if the venue itself doesn’t provide house music) and you don’t want there to be an actual break in the music when the band takes their short breaks. It can sometimes be more seamless and simpler if the band provides the recorded background music for these parts of an event (rather then the venue), since it can be difficult for the band and venue to quickly and accurately communicate regarding when to turn the venue house music off and on (the band leader usually has to go looking for a member of the venue staff multiple times over the course of the event to get it turned off and on….and the venue staff are usually very busy).
To give an idea of our typical set/break structure- over the course of a 4 hour booking the band would typically play for 3 hours and 15 minutes and take 3 fifteen minute breaks. These breaks can be timed/combined/split up in a way that suits your event schedule. For a 3 hour booking the band would play for 2.5 hours and take 2 fifteen minute breaks. For bookings 1.5 hours or less, the band can perform the entire booking with no break (unless you would like one included).
The band is also well suited for playing generic “play on/play off” music (short improvised bits of music in different styles to add excitement to introductions for presenters as they come on and off stage). For example, if the best man at a wedding is coming up to the stage for a speech, we can play a cool funk groove for about 20 seconds as he is announced and makes his way to the stage. We are good at timing this so that the music starts when his name is announced and ends when he approaches the microphone. This can be a very cool effect (late night show style!). If you have many presenters, we can cycle through 4 or 5 different styles (from presenter to presenter) to change it up so it wouldn’t have to be the same thing each time. These wouldn’t be specific recognizable songs (just riffs/grooves). This makes it easier to time since we can start and stop on a dime.
In some cases, we can provide recorded music for specific songs for special parts of your event (for example a processional song for your wedding ceremony or a short clip of some energetic music for someone coming on stage at a corporate event). We have taken and performed specific song requests in the past (requested in advance), but to be honest it is not something this particular group is deigned for and we have found it can in some cases add significant cost when we start taking on specific song requests.
So although the band can in some cases perform these special songs (rather then have a recording played), it is sometimes simpler (and cheaper) to have a recording played if a special part of your event calls for something very specific. We can help you determine ahead of time if having the band perform the song (or having us or your DJ/Venue play a recording of the song) would be the best choice, based on your preferences, what you value and the details of what you need musically.
Below are some ways in which we can add something to your event or special day by providing a jazz quartet in Ottawa or other configuration. Click on a type of event below to learn about some of the commons ways in which the band can be incorporated into various types of events (drop down text).